How we respect privacy when we deal with personal information that we collect
Here at Clever Jellyfish we are committed to protecting the privacy of anyone using our site and the confidentiality of any information that you provide us with.The purpose of this Privacy Statement is to set out how we use any personal information that we may collect. It explains what personal information we collect and how we use it.
If you have any comments or questions about this notice, feel free to contact us at firstname.lastname@example.org or by writing to The Data Controller, Clever Jellyfish Limited, Stanlaw Abbey Business Centre, Dover Drive, Ellesmere Port, Cheshire CH65 9BF
1. Personal data that we process
The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.
|Purpose||Data (key elements)||Basis|
|Enquiring about our organisation and our work||Name, email, telephone number, message||Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.|
|Subscribing to email updates about our services, news and updates||Name, email||Consent – you have given your active consent.|
|Signing up as a client||Name, company name & address, email, telephone number||Contract – by signing up as a client you have entered into a contractual relationship with us as set out in our terms and conditions of business.|
|Website functionality||Website activity collected through cookies||Legitimate interests
– it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process.
2. How we use your data
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to:
- reply to enquiries you send to us;
- where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you.
3. When we share your data
We will only pass your data to third parties in the following circumstances:
- you have provided your explicit consent for us to pass data to a named third party;
- we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
- we are required by law to share your data.
In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
4. How long we keep your data
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.
5. Rights you have over your data
You have a range of rights over your data, which include the following:
- Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
- You have the right to ask for rectification and/or deletion of your information.
- You have the right of access to your information, we may charge a fee for this which will be no more than £10.00.
- You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us by writing to Lisa Whitehouse, Managing Director, Clever Jellyfish Limited, Stanlaw Abbey Business Centre, Dover Drive, Ellesmere Port, Cheshire CH65 9BF.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
6. Data security
We do everything we can to take all reasonable steps to protect your personal information and have implemented industry recognised standards to protect data that we hold. However, we cannot guarantee the security of any data that you disclose online and we will not be responsible for any breach of security unless this is due to our negligence or wilful default.
7. Cookies & usage tracking
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.